Business software solutions come in the form of programs that are installed on company computers to be used by personnel. Their purpose is solely to make running business processes smoother. Unfortunately, not all business software is a solution, so make sure that it will actually benefit the needs of your company and not just waste money. In order for business software to work for your entity, it will need to be easy to use. You don’t want to have to spend too much time training personnel how to use the software.

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Types of Business Software Solutions

For small businesses, there are software solutions available that cater to their specific needs. This usually includes Microsoft Office, Quicken and other inexpensive programs that can be used to run a smaller company. Then for the mid-sized businesses, there are software solutions that are a broader. Software types would include Customer Relationship Management, HR system, Outsource Relationship Management and a variety of others. The bigger firms tend to use Enterprise Level Software Applications, or ELA. These consist of programs that deal with Enterprise resource planning, like Enterprise Content Management software, product life cycle management and Business Process Management.

Functions of HR Software

Human resource management is all about optimizing the manpower available. So the main purpose of HR software is to help in reducing absenteeism, increasing efficiency and improving productivity of its staff and managers. This is accomplished in a combination of the following functions:

  • Comprehensive and organized personnel records and information
  • Warning system for potential employee problems
  • Templates for memos, contracts, form letters, etc.
  • Integration of available information into the appropriate sections with no need for re-entry
  • Generation of reports to assist in decision-making
  • Management of absenteeism
  • Administration, assessment and tracking of training matters
  • Evaluate employee performance
  • Recruiting and processing new applicants
  • Processing of the payroll, including incentives, commissions and deductions
  • Managing the workforce
  • Managing employee benefits
  • Computing for taxes

Managing employees means there is a lot of paperwork involved, but thanks to HR software, it is possible to accomplish this efficiently and in a timely manner. HR software ensures that all the available information necessary for proper HRM is easily accessible and may be retrieved in a variety of reports and analysis.

For example, for a number of field sales agents, it is possible to filter the performance data to identify who is doing exemplary work, and who may need additional training or warrants some sort of sanction. The HR software may actually be programmed to automatically produce the appropriate documentation (memos, warning, commendations, etc.) when the conditions for each category is fulfilled. This acknowledges good work, while those who are just sliding by will be appropriately warned. In case termination is warranted, there is ample documentation to show cause.

HR software makes it easier for business owners to monitor, motivate and manage employees with minimal effort. Good HR software is the key to better productivity and overall business improvement.

No matter how many features a business software has, if it doesn’t increase profits and productivity, then it is pointless to have. Don’t waste your money or time training employees on software that doesn’t offer these benefits. Browse around today to find business software solutions for your small or mid-size business.